Human Resources Officer Civil Society for Poverty Reduction

SHORT TERM EMPLOYMENT OFFER

POSITION: HUMAN RESOURCES OFFICER

REPORTS TO: FINANCE AND ADMINISTRATION MANAGER

LOCATION: NATIONAL SECRETARIAT OFFICE, KABULONGA, LUSAKA

DURATION: 6 MONTHS

ORGANIZATIONAL BACKGROUND:

The Civil Society for Poverty Reduction is Zambia’s largest anti-poverty network, established in 2000 to primarily to enhance the participation of local citizens in the development of the poverty reduction strategy papers (PRSPs). Over the years, the network has expanded its scope and continues to build the voices of the poor in the fight against poverty. Its objective is to ensure that it effectively and meaningfully participates in the design, formulation, and implementation and monitoring of Zambia’s national development plans (NDPs). CSPR envisions a Zambia where its entire people enjoy all basic needs. The organization’s mission is to actively contribute to poverty reduction and pro-poor development in Zambia. The organization embraces values of integrity, mutual respect, reliability, respect for human rights and is non-partisan.

INFORMATION ABOUT THE POSITION:

The human resources officer role is designed to support CSPR’s administrative unit in personnel management and system administration, as well as support the creation of a healthy and productive work environment for all staff. CSPR seeks to recruit a dynamic and suitably qualified individual to fill this position on short term basis of 3 -6 months.

PURPOSE OF THE ROLE:

This role is part of the administrative unit of CSPR and works to support the HR function of the organization. The role leads the development and full implementation of CSPR’s HR systems, policies and procedures and ensures full alignment and compliance to the Employment code ACT.
The role reports to the Finance and Administrative Manager

KEY ROLES AND RESPONSIBILITIES:

1. Facilitate key recruitments as per HR Policy
2. Lead and facilitate staff on boarding processes and procedures for newly hired staff
3. Facilitate staff contract management (preparation of staff contracts, notices of renewals etc) in line with terms and conditions of CSPR and in compliance with the labour law provisions
4. Support management to develop and implement a clear staff appraisal system to contribute to a high performing organization
5. Support orientation of finance to use of Dove payroll
6. Prepare monthly payroll
7. Ensure all employee staff files are reviewed and updated with necessary relevant information and ensure data accuracy and confidentiality in line with CSPR policies is maintained
8. Facilitate the administration and management of leave days for all staff
9. Support management in developing a salary scale based on market competitiveness
10. Work with consultant to complete the review of CSPR’s HR manual
11. Facilitate medical health claims and liaison with medical insurance provider
12. Enforce safeguarding policies and procedures for CSPR including PSEA

REQUIRED SKILLS AND EXPERIENCE

• Degree in Human Resources, Business Administration, or a related field
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and Dove payroll systems
• Membership to the Zambia Institute of Human Resources is a must
• Experience in managing staff in a high paced environment

PERSONAL QUALITIES

• Highly organized individual
• Good interpersonal skills
• Effective communicator
• Identifies with the values of CSPR

Our motivation for you:

• An opportunity to work with one of Zambia’s largest CSO network on poverty in Zambia
• Competitive remuneration
• A professional work environment with opportunities for growth

CSPR is an equal opportunity employer and greatly encourages all those that meet the criteria to apply