Procurement Officer African Parks

Position Title: Procurement Officer
Reports to: Financial Controller
Location: Liuwa Plain National Park
Type of contract: Fixed Contract

Background

African Parks is a non-profit conservation organization that takes on the complete responsibility for the rehabilitation and long-term management of national parks in partnership with governments and local communities. We currently manage 20 national parks and protected areas in 11 countries covering over 17 million hectares in: Angola, Benin, Central African Republic, Chad, the Democratic Republic of Congo, Malawi, Mozambique, the Republic of Congo, Rwanda, Zambia and Zimbabwe

Duties and responsibilities:

• Develop purchase orders in consultation with department heads.
• Transmit orders to suppliers in accordance with African-Parks/PNG
  standards and procedures.
• Collect quotes before contracting.
• Study of prices before purchases.
• Aggregate procurement data.
• Ensure deliveries match orders.
• Track suppliers’ payments.
• Update the supplier database and regularly make a prospecting list for
  potential suppliers.
• Maintain the purchase order log.
• Maintain up to date in collaboration with the stock manager, the
  database of items ordered/purchased.
• Update carrier data and evaluate their performance.
• Ensure that suppliers meet delivery deadlines and report back to site
  management.
• Track contracts with suppliers and carriers.
• Ensure that delivery notes are in accordance with the orders placed.
• Ensure that packing slips are accompanied by a compliant invoice.
• Ensure that prices are in line with the reality in the market.
• Ensure that the delivery time is respected and minimize delivery delays
  as much as possible to avoid stock-outs.
• Make a monthly procurement plan
• Resolve any disputes with suppliers in record time.
• Facilitate the process of controlling purchase invoices.
• Track the various service delivery contracts and their payments.
• Produce the report periodically.
• Perform other tasks as requested by the hierarchy as part of its
  duties.

Required Competencies

• Ability to work as part of a team.
• Proven strong writing and analytical skills.
• Good communication skills both oral and written and able to produce
  meaningful reports.
• Proficiency with Microsoft Office suite, including Word, SharePoint,
  Teams, and PowerPoint. Experience with procurement packages is an added advantage.

Role requirements

• Grade 12 School Certificate.
• Minimum of bachelor’s degree in Purchasing and Supply or equivalent
  from a reputable training institution.
• 3 years of experience in local procurement of goods and services.
• Active member of the Zambia Institute of Purchasing and Supply.
• Prior experience working on donor-funded projects will be an added
  advantage.