Program Procurement Manager Chemonics International Inc

Employment Opportunity

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project seeks to fill the position of Program Procurement Manager to support the GHSC-PSM project in Zambia.

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project will be the primary vehicle through which USAID will procure and provide health commodities, provide technical assistance to improve partner countries’ management of the supply chain and collaborate with key international stakeholders to support global health initiatives.

With 85+ staff across six offices around the country, this diverse and complex program sets out to strengthen the capacity of GRZ to develop sustainable systems that ensure the availability and security of vital and essential health commodities through (1) increased data availability and use for informed supply chain decision making, (2) improved quantification procurement planning and coordination processes, (3) provision of cost-effective, reliable international and local procurement services, (4) improved efficiency in warehousing and distribution by Zambia Medicines and Medical Supply Agency(ZAMMSA), and (5) increased strategic management and planning by the Ministry of Health for improved commodity security. The project seeks to recruit (on a one-year contract renewable) for the following position:

Position Title: Program Procurement Manager

Reporting To: Program Procurement Director

Principal Duties and Responsibilities

The Program Procurement Manager will lead a team of commodity procurement specialists to meet project objectives focused on ensuring on-time availability of key laboratory and pharmaceutical commodities through cost-effective and reliable local and international procurement.

Specific Tasks

Technical Implementation

• Promote commodity availability in-country through the Decentralized Procurement (DCP) initiative – overseeing commodities procured directly from the field office and promoting adherence to on-time delivery;
• Promote commodity availability in-country through Global Supply Chain procured commodities, closely coordinating with the home office to ensure a smooth importation process for these commodities;
• Conduct commodity expenditure analysis and monitor the commodities budget execution to ensure compliance with PEPFAR and USAID pipeline guidance using the Commodity Financial Analysis Tool and ARTMIS reports;
• Develop and implement plans to sustain the expansion of viral load monitoring through strategic initiatives such as reagent rental and ensure communication with all internal and external stakeholders for all issues related to the expansion of the viral load testing capacity;
• Ensure that the best practices in procurement and supplier management are implemented and those procurement activities comply with aid donor regulations (USAID and FAR) and guidelines;
• Ensure that SOPs for critical procurement activities are developed and adhered to by the procurement team;
• Supervise program procurement specialists, including development/amendment of roles and responsibilities; design and monitor professional development plans, and conduct annual performance appraisals with supervisees;
• Maintain close coordination and communication between the DCP home office manager and field office procurement team;
• Work closely with the Forecasting and Supply Planning (FASP) team to ensure alignment between procurement and FASP team regarding the accuracy of unit costs in the pipeline, budget monitoring, and procurement shipment statuses;
• Work closely with ZAMRA, 3PLs, and the Client to ensure importation documents are provided timely to facilitate smooth clearance;
• Develop and manage team annual work plans and budgets based on project resources available and intended annual and life of project targets set according to USG priorities;
• Exhibit Chemonics values and build a culture of “Living our Values” within the team;
• Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently;
• Carry out additional responsibilities as may be assigned from time to time in consultation with the supervisor of record.

Minimum Qualifications, Experience, and Competencies:

• Bachelor’s degree in procurement; Master’s or other advanced degree preferred;
• Minimum five (5) years of experience working in health commodity procurement management for both Pharmaceutical and Laboratory commodity procurement experience highly desired;
• Thorough knowledge of USAID procurement regulatory requirements (FAR, AIDAR) required; experience working on USAID-funded health programs strongly preferred;
• Must be a paid-up member of the Zambia Institute of Purchasing and Supply (ZIPS);
• Excellent problem-solving and decision-making skills;
• Written and spoken English proficiency;
• Strong leadership and motivational ability.

Location of Assignment

The assignment location is Lusaka, Zambia with intermittent travel throughout the country.