Submit CVs- Latest Recruitment National Legal Aid Clinic For Women

NLACW seeks to recruit a qualified and experienced professional in the following vacancies:

1. Resource Mobilization Officer-lusaka

Reporting to: Deputy Executive Director

Job Purpose: The Resource Mobilization Officer will play a critical role in advancing the strategic objectives of the organization by securing funding, grant management, proposal development, building partnerships and ensuring the sustainability of programs.

Key Responsibilities:

Resource Mobilisation Strategy Development
Develop and implement a comprehensive resource mobilization strategy aligned with the organization’s strategic objectives. Identify funding opportunities, including grants, partnerships, and corporate sponsorships, to support programs and projects.
Demonstrate success in resource mobilization and complemented by the ability to conceptualize ideas and promote consensus
Develop, managing and updating database of donors and partners of contacts and preference information.
Support social media strategy to enhance proper coordination of social media engagements

Grant Writing and Proposal Development

Research potential donors, including government agencies, international organizations, and private foundations.
Draft compelling grant proposals and funding applications tailored to meet donor priorities and the organization’s objectives.

Donor Relationship Management

Establish and maintain relationships with donors, partners, and stakeholders.
Provide regular updates and reports to donors on the impact and outcomes of funded projects.

Partnership Building

Collaborate with local and international organizations to establish strategic partnerships.
Promote the organization’s work and strategic objectives to attract partners and funding opportunities.

Program Support

Work closely with program teams to identify funding needs and align resource mobilisation efforts with program goals.
Monitor project implementation and ensure compliance with donor requirements.
Support the writing of monthly and quarterly reports

Capacity Building

Train and support staff on resource mobilisation best practices and donor engagement strategies.
Create templates and tools for efficient proposal development and donor reporting.

Monitoring and Evaluation

Track resource mobilisation activities and measure their impact on achieving strategic objectives.
Regularly review and adapt the resource mobilisation strategy to ensure alignment with evolving organizational priorities.

Qualifications and Skills:

Bachelor’s degree in Business Administration, Development Studies, Social Sciences, or a related field (Master’s degree preferred).
Proven experience in resource mobilisation, fundraising, or grant writing, preferably in an NGO setting.
Strong understanding of legal and human rights issues, particularly those affecting women and children.
Excellent communication and interpersonal skills, with the ability to engage and inspire diverse stakeholders.
Analytical and strategic thinking skills, with the ability to identify and pursue funding opportunities.
Proficiency in proposal writing, donor reporting, and managing budgets.
Knowledge of donor funding trends and an established network of donor contacts is an asset.

Key Competencies:

Commitment to advancing access to justice and human rights.
Strong organizational and project management skills.
Ability to work independently and collaboratively in a dynamic environment.
Cultural sensitivity and respect for diversity.

2. Registry Clerk-lusaka

Reporting to: ICT Officer

Job Purpose: The registry clerk will be responsible for ensuring proper management and accessibility of documents and records to support the delivery of accurate information and maintaining a well-organized registry that facilitates efficient case management and legal service delivery.

Key Responsibilities:

Records and Document Management

Maintain an organized and secure filing system for all physical and electronic records.
Ensure accurate cataloging and indexing of legal documents, case files, and organizational records.
Regularly update and archive records in compliance with the organization’s policies and legal requirements.

Information Retrieval and Accessibility

Facilitate the retrieval of documents for clients, ensuring confidentiality and timely access.
Respond to requests for information from internal and external stakeholders, adhering to data protection protocols.

Case Management Support:

Track and update the status of case files to assist legal officers and advocates.
Ensure all case-related documents are filed and cross-referenced appropriately.

Administrative Support:

Assist in preparing reports and correspondence related to registry operations.
Coordinate with other departments to ensure smooth flow of information and records.
Maintain inventory of registry supplies and request replenishments as needed.

Compliance and Confidentiality:

Ensure adherence to organizational policies on data security and confidentiality.
Monitor and report any discrepancies or issues related to document management.

Qualifications and Experience

Minimum of a Certificate or Diploma in Records Management, Information Management, or a related field.
At least 5 years of experience in a similar role, preferably within a legal or NGO environment.
Proficiency in MS Office applications and database management.
Knowledge of legal and human rights documentation is an advantage.

Key Competencies

Strong organizational and multitasking skills.
Proficiency in record-keeping and document management systems.
High level of integrity and confidentiality.
Good communication and interpersonal skills.
Attention to detail and ability to work under minimal supervision

3. Accounts Assistant –livingstone

Reporting to: Senior Legal Officer

Job Purpose: The accounts assistant will be responsible for providing financial and administrative support to ensure efficient and effective financial operations, enabling the organization to achieve its strategic objectives:

Key Responsibilities:

Financial Management

Prepare and process payments, ensuring accuracy, timeliness, and compliance with organizational policies.
Handling client contributions
Assist in the preparation and maintenance of financial records, including vouchers, receipts, and invoices.
Perform regular reconciliations of accounts, including bank, receivables, and payables.
Monitor and track expenditures against budgets to ensure compliance with financial policies.

Reporting

Support the Programme Accountant in preparing monthly, quarterly, and annual financial reports.
Maintain accurate financial documentation for auditing purposes.
Assist in generating financial data for donor reports and funding proposals.

Compliance and Controls:

Ensure adherence to financial regulations, organizational policies, and donor requirements.
Support the Programme Accountant in conducting internal audits and addressing any financial discrepancies.
Updating and maintaining pay sheets on client’s files

Administrative Support:

Maintain an organized filing system for financial documents.
Reconciliation of Administration and clients personal account.
Bank received monies and performing banking agent duties.
Provide logistical support for meetings, workshops, and training sessions, including budget preparation and expense tracking.
Handling of petty cash management
Collaborate with program staff to ensure alignment of financial processes with organizational objectives.

Qualifications and Experience:

Degree in Accountancy, full Level 2 of ACCA, CIMA or C ZICA membership.
At least 5 years of experience in an accounting or finance role, preferably within an NGO.
Knowledge of financial regulations and donor compliance requirements.

Key Competencies:

Strong attention to detail and organizational skills.
Excellent numerical and analytical abilities.
Proficiency in accounting software such Pastel, Sage evolution, Sage 200 and Microsoft Office Suite (Excel, Word, etc.).
Effective communication and interpersonal skills.
Ability to work under pressure and meet tight deadlines.

4. Driver –ndola

Reporting to: Senior Legal Officer

Job Purpose: The driver will be responsible for driving the company vehicles for various purposes and performing routine inspections and maintenance of company vehicles ensuring their cleanliness as well as assisting other duties assigned.

Key Responsibilities:

Transportation Services:

Safely transport staff, clients, and materials to various locations in support of organizational activities, including outreach and legal clinics.
Facilitate the timely and secure delivery of documents, equipment, and materials necessary for operations.

Support for Legal Representation Initiatives:

Provide transportation for clients and legal teams to courts, community meetings, and other relevant locations.
Assist in logistical arrangements for mobile legal clinics and field activities.

Vehicle Maintenance

Regularly inspect and maintain the organization’s vehicles to ensure they are in good working condition.
Report any mechanical issues and schedule necessary repairs and servicing promptly.
Monthly report on vehicles

Compliance and Safety:

Adhere to traffic laws and organizational policies to ensure safe and secure travel.
Maintain a valid driver’s license, Road tax, insurance and fitness.

Administrative Support:

Maintain accurate records of vehicle usage, fuel consumption, and maintenance schedules.
Assist in logistical arrangements for events, workshops, and training sessions.

Contribution to Institutional Development:

Support initiatives that enhance the efficiency of the organization, including maintaining a professional and collaborative work environment.
Act as an ambassador for the organization by interacting courteously with stakeholders and the public.

Qualifications and Experience:

Minimum of a secondary school certificate.
A valid driver’s license with a clean driving record.
At least 5 years of professional driving experience, preferably in an NGO or similar setting.
Basic knowledge of vehicle mechanics is an added advantage.
Familiarity with organizational values and a commitment to supporting vulnerable

Skills and Competencies:

Excellent driving skills and knowledge of traffic regulations.
Strong organizational and time management skills.
Ability to communicate effectively and work collaboratively with diverse teams.
Commitment to maintaining confidentiality and professionalism.

Key Attributes:

Reliability and punctuality.
Attention to detail and proactive problem-solving skills.
Alignment with the organization’s mission and values.

All applications must reach the National Legal Aid Clinic for Women on or before 31st January, 2025. Only successful candidates will be contacted