Personal Assistant Camlif Enterprises Ltd

1. Camlif is currently recruiting for a Personal Assistant. The PA will report directly to the Chief Executive Officer for daily assignments. The CEO will be the immediate supervisor of the Personal Assistant.

2. JOB DESCRIPTION

• Schedule meetings and manage calendars
• Answer phone calls and emails and take messages. Draft correspondence such as emails and letters
• Take accurate and comprehensive notes at meetings.
• Compilation of Meeting Minutes.
• Help with daily time management
• Run errands as requested
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events and speaking engagements
• Errands and Tasks: Manage personal errands such as shopping, reservations, and scheduling appointments.
• Household Management: Coordinate with vendors and service providers for maintenance, deliveries, and other home-related needs.
• Event Planning: Assist in organizing personal and professional events, including logistics and invitations.
• Budgeting: Handle personal expense tracking and manage reimbursements or petty cash as needed.
• Special Requests: Provide support with unique personal tasks, such as gift purchasing, family arrangements, or pet care.
• Property Management: Handle Landlord (rent), Maintenance Request and Negotiating with Handymen for Projects.
• Note Taking: Participate in Meetings & take notes to ensure task are completed.

3. Qualifications and Skills

Skills

• Negotiation.
• Interpersonal.
• Time Management.
• Financial Management.
• Working under minimal supervision.
• Confidentiality.

Qualifications

• At least Diploma of Business or Administration
• Fluent in English and Local Zambian Languages
• Proven Experience of administration work.
• At least year One (1) year working experience.