Stores and Inventory Officer Excellence Skills Corporation Limited

Excellence Skills Corporation Limited, a leading recruitment firm in Zambia, is hiring on behalf of a well-established and reputable company based in Kitwe, Zambia. The company specializes in personal protective equipment (PPE), engineering works, spares, consumables, logistics, mining support services, and general supply.
We are seeking a highly organized and detail-oriented Stores & Inventory Officer to manage warehouse operations, inventory accuracy, and materials management to ensure seamless business operations.

Key Responsibilities

1. Receiving & Inspection of Materials
   • Supervise receiving and quality inspection of incoming goods.
   • Verify received stock against purchase orders and invoices for accuracy.
   • Identify and report damaged or incorrect deliveries for resolution.
   • Maintain detailed records of received goods and coordinate with procurement for any discrepancies.
2. Inventory Management & Control
   • Implement and maintain inventory control systems to ensure accurate stock records.
   • Conduct regular stock counts and reconciliations to maintain inventory accuracy.
   • Monitor stock levels to prevent overstocking, shortages, or wastage.
   • Identify slow-moving or obsolete stock and recommend appropriate actions.
   • Develop and implement inventory forecasting techniques to improve demand planning.
3. Storage & Warehouse Organization
   • Manage warehouse layout, space utilization, and organization for efficiency.
   • Ensure proper labelling, categorization, and storage of materials, including PPE, spares, and consumables.
   • Maintain a safe, clean, and compliant warehouse environment in accordance with company policies.
   • Develop and enforce best practices for warehouse efficiency and safety.
4. Order Processing & Dispatch
   • Oversee picking, packing, and dispatch of materials to meet client and internal department requests.
   • Ensure timely and accurate fulfilment of orders.
   • Coordinate with logistics teams for smooth transportation and delivery of goods.
   • Maintain proper documentation for dispatched items, ensuring proper tracking and accountability.
5. Compliance & Risk Management
   • Ensure strict adherence to Zambian procurement laws, company policies, and industry safety standards.
   • Implement security measures to protect inventory from theft, damage, or loss.
   • Conduct risk assessments for warehouse operations and develop mitigation strategies.
   • Ensure staff adherence to safety protocols and participate in compliance audits.
6. Supplier & Vendor Coordination
   • Work closely with suppliers to ensure timely delivery and resolve discrepancies.
   • Maintain strong vendor relationships to ensure reliable supply chains.
   • Assist in evaluating supplier performance and recommend improvements.
7. Reporting & Documentation
   • Maintain accurate records of inventory transactions, including receipts, issues, adjustments, and audits.
   • Prepare inventory reports to support procurement planning and decision-making.
   • Develop and maintain key performance indicators (KPIs) for inventory control and warehouse management.
8. Process Improvement & Technology Integration
   • Identify and implement process improvements to enhance warehouse and inventory efficiency.
   • Utilize inventory management systems and ERP software to streamline operations and reporting.
   • Recommend and oversee the implementation of automated inventory tracking solutions.
9. Team Coordination
   • Train and mentor other warehouse and inventory staff to enhance efficiency and safety.
   • Foster a culture of teamwork, accountability, and continuous improvement.
   • Establish clear operational goals and ensure alignment with company objectives.

Qualifications & Experience

• Grade 12 Certificate.
• Diploma in Procurement, Supply Chain Management, Logistics, or a related field.
• Minimum of 1 year of relevant work experience in stores or inventory management.
• Proficiency in inventory management software and Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Knowledge of safety regulations and protocols in industrial settings.
• Experience with ERP systems and warehouse automation tools is an added advantage.