Human Resource Officer x3 Trade Kings Limited

Human Resource Officer x 03

Job Summary:

The HR Officer shall report directly to the HR Manager. The HR Officer will be responsible for providing assistance to the developing, planning and implementing human resource daily operations, programs and policies as well as ensuring administrative and compliance duties are carried out successfully.

Key responsibilities

• The Human Resource officer role will provide key support to the HR Manager by carrying out core responsibilities listed below, at the discretion of the HR Manager:
• Screening candidates in preliminary interviews for final interviews with Heads of Departments.
• Manage on-boarding documentation requirements for newly hired employees
• Collaboration with Heads of Departments with employee contract management, including employee contract changes in conditions, contract renewals and probation extensions.
• Preparing resignation/termination acknowledgement letters and conducting exit interviews.
• Ensuring compliance with legal and statutory expectations when it comes to employee compensation.
• Assist in payroll preparation by inputting relevant data into ERP software database, such as new employees, departed employees, changes in conditions for existing staff contracts, loans/shortages, etc.
• Ensure proper payroll administration practices are carried out by ensuring appropriate documentation is maintained and payslips are distributed timely to staff.
• Handles disciplinary management issues by counselling and advising employees, and counselling HODs and managers on issuing verbal warnings and warning letters; conduct investigations where necessary.
• Bridge management and employee relations by addressing staff demands, grievances or other issues; troubleshoot inquiries and conduct investigations where necessary; mediate disputes between employees and other employees as well as between employees and supervisors.
• Support BUM’s with Training & Development initiatives including, but not limited to: assessing training needs of staff, coordinating and implementing quality, health and safety training and behavioural change, developing succession and career development programs for aspiring management prospects, and performance management systems to drive high performance.

Required Qualifications & Skills:

• Degree or Diploma in Human Resource Management or a related field.
• 3-5 years’ experience in progressively responsible human resource roles in a manufacturing environment preferred, including combined 2+ years of experience in Labor Relations and Employee Relations and 3+ years of experience in a supervisory role.
• Broad knowledge and skills in Human Resources principles and practices including knowledge of Employment Code Act, staffing and recruitment practices, compensation & benefits, employee relations, policy development and implementation and supporting diversity.
• Strong PC application skills including MS Office programs such as Word, Excel and PowerPoint.
• Member of ZIHRM.
• ERP software experience a plus.
• Demonstrates a high level of integrity, a strong depth of knowledge, provides a wide range of HR concepts and takes a leadership role in various HR initiatives and projects.
• Ability to listen well, comprehend and analyze situations; excellent critical thinking and decision making skills.
• Ability to develop effective working relationships within all areas of the company
  Is able to handle payroll information and personal information with sensitivity and care.
• Excellent managerial skills and ability to motivate and inspire lower-level staff to achieve optimal performance.
• Able to pay close attention to detail and carry out basic, accurate calculations
  Embodies a strong work ethic